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AShop V User Guide292

Manage Purchase Orders

There are two ways to create purchase orders in the Sales Office.

1. When a customer order is received and the order includes products that are assigned to a vendor or

more than one vendor, the products are grouped by vendor and a purchase order is automatically

suggested for each vendor. The suggested new purchase orders appear in the Open Orders report.

At this point, the POs are not saved yet and they do not have purchase order reference numbers.

The new POs may be edited or voided if necessary. When a new purchase order is printed or sent,

a purchase order number is assigned, the purchase order is saved, the PO status changes to Sent,

and the saved PO will now appear in Unshipped Purchase Orders reports.

2. Purchase orders may be created manually for each vendor and referenced to a customer. A

purchase order number is assigned when the manually created PO is saved, printed, or sent.

Edit an existing purchase order.

Enter the purchase order number and click Go. Existing purchase orders may also be found in relation

to each customer order by looking up the Status of Order ID (below) and also by looking up the order

through each customer's history.

Create a new purchase order.

Select the vendor for which the purchase order will be created and then click the Go button. When

creating a purchase order to a vendor, only that vendor's products appear in the product selection box.

Products from more than one vendor cannot be mixed in one purchase order.

Open Orders are customer orders that include vendor products for which purchase orders have not been

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AShop V Guide de l'utilisateur Page 292

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